Prompt Guides

Better prompts. More useful results.

Use these practical AI prompts for work to write emails, summarize meetings, plan tasks and get clearer results from your AI assistant. Adapt each prompt to your own needs and replace the text in brackets with your own details.

1. Write a clear professional email

Draft an email to [recipient] about [topic].

The main message is: [key points].

Use a professional, friendly tone. Make the requested action clear and keep the email under 150 words. Include a subject line. Do not invent facts or commitments.

2. Turn meeting notes into actions

Summarise the meeting notes below.

Organise the result into:

• Main decisions
• Action items, with owners and deadlines
• Open questions

Use only the information provided. If an owner or deadline is missing, write “Not specified.”

Meeting notes: [paste your notes here]

3. Plan a realistic working day

Help me plan my day using these tasks: [list tasks].

I have [number] hours available, and these appointments are fixed: [appointments].

My main priority is [priority]. Suggest an order for the tasks, estimate the time needed, and include a buffer for interruptions. Clearly label your estimates and flag anything that may not fit.

Improve the first answer

If the result isn’t quite right, give a specific follow-up instruction:

• “Make this shorter while keeping the key facts.”
• “Rewrite this for someone unfamiliar with the topic.”
• “Show the assumptions you made.”
• “Turn this into a checklist.”

Always check names, numbers, dates, and claims before using the result. Only share information you are permitted to use with your chosen tool.

Turn a prompt into a routine

Found a prompt that helps? Save it, refine it, and use it again for the same task.

Explore AI Workflows for ideas on building repeatable routines.